[fvc-wat-announce] FairvoteWRC AGM by Zoom at 7pm on Thu, 25 June 2020

Sat Jun 20 20:57:21 EDT 2020

Hello Fair Vote Waterloo members and friends!  It is time again for our
Annual General Meeting.

*What*: Fair Vote Canada Waterloo Region Chapter Annual General Meeting
*When*: Thursday, 25 June 2020 from 7:00pm to 9:00pm
*Where*: Online via Zoom
*URL*:
https://us02web.zoom.us/j/83799846484?pwd=aHErTExBM0RQWnZFeXd5aUdyaVlaZz09
*Meeting ID*: 837 9984 6484
*Password*: 525922

If you cannot connect online, there are two Toronto phone numbers you
can use to listen and participate (sorry, Zoom lists nothing local to KW):

+1‑647‑374‑4685
+1‑647‑558‑0588

== AGENDA ==

    1. Introductions

    2. Review minutes from 2019 Annual General Meeting, available at
http://www.fairvotewrc.ca/meetings/2019-agm/ (also listed below)

    3. Report from Co-Chairs (Sharon Sommerville, Jim Sannes) and
Chapter Co-ordinator (Cathy Scott)

    4. Treasurer’s Report (Aden Seaman)

    5. Other Reports
        - Outreach Committee (David Dirks)
        - Letter Writing Committee (Donald Fraser)
        - Digital Committee (Jonathan Cassels, Jay Judkowitz)

    6. Old Business
	- Website migration

    7. Election of 2020-2021 Executive

=== Current Executive ===

    Sharon Sommerville — Co-Chair (First year, Two year term)
    Jim Sannes — Co-Chair (One year term)
    Aden Seaman — Treasurer (One year term)
    Bob Jonkman — Secretary (First year, Two year term but not returning
for 2nd year)
    Stuart Chandler — Member-At-Large (One year term)
    Cathy Scott — Member-At-Large (One year term)

       We will be electing four to six members to the Executive:
	 - Co-Chair (2 year term)
         - Treasurer (2 year term
         - Secretary (1 year term)
         - Members-At-Large (1 year term, 1 to 3 positions)

You can nominate someone else or yourself. Printed proxy votes will be
accepted.

You must be a paid-up Fair Vote Canada member to be nominated or vote;
memberships can be renewed by Thursday for $25; first-time memberships
are $10.

We will be electing four to six people by Single Transferable Vote for a
total of five to seven members on the Executive Board. Once new members
have been elected the Board will choose the positions amongst
themselves: Co-Chair (two-year term), Treasaurer (two-year term), one to
three Members-At-Large (one-year term), and Secretary. This year
Secretary will be a one-year term; next year it will be a two-year term
position again. Note that the Co-Chair positions must be gender-balanced.

    8. New Business
        - 2020 Summer Festival Season & Covid-19 considerations

    9. Announcements

    10. Adjournment of AGM

    11. Discussion Night
	 - Proposed topic: Selecting replacement candidates when an elected
member cannot fulfil their term.

See you all on Thursday!

Bob Jonkman <bobjonkman at kwpeace.ca>
Secretary,
Fair Vote Canada Waterloo Region Chapter

On 2020-06-07 12:49 p.m., Cathy Scott wrote:
> Hi, All
> Our next meeting, on Thursday, June 25th at 7:00 pm will be our AGM, 2020.
> Cathy

=====

=  FairvoteWRC 2019 AGM =

== MINUTES of the Fair Vote Canada Waterloo Region Chapter Annual
General Meeting ==

Date
    24 April 2019, 7:00pm started

Location
    Community Room, Bread and Roses Cooperative, 307 Queen Street South,
    Kitchener, Ontario

Present
    Bob Jonkman, Sharon Sommerville, Jim Stewart, Dave Arthur, Riani
    Dewet, Aden Seaman, Peter K, Stuart Chandler, David Dirks, Cathy
    Scott, Evan Rosemond, Jim Sannes

=== Agenda ===

1 Review of MINUTES from 2018

2 Co-chair report: Sharon Sommerville

3 Other Reports

      o 3.1 Outreach Committee: David Dirks
      o 3.2 Digital Committee: Bob Jonkman

4 Treasurer’s Report

5 Election of executive

6 New business

7 Motion to adjourn

=== Minutes ===

1)      Review of MINUTES from 2018
      <http://www.fairvotewrc.ca/meetings/2018-agm/>

* moved Bob Jonkman, seconded by David Dirks — all in favour

2)      Co-chair report: Sharon Sommerville

* Lots of festivals
* Two pop-up rallies, including Trudeau town-hall rally
* Two meetings with politicians
      o Minister Gould
      o Celina Caesar-Chavannes
* Two pop-up rallies, including Trudeau town-hall rally
* Pages of signatures were delivered to parliament hill
* Presentations to different groups
* Letter writing is going well, lots of letters have been written
* Door-to-door campaign
* Well-attended all-candidates meetings
* It was a very busy year

3)      Other Reports

3.1)        Outreach Committee: David Dirks

* Most outreach to schools in the past was solicited by a few teachers
* Chapter members can help with school contacts for outreach
    presentations
* Other groups in K-W would probably also be interested in
    presentations on Proportional Representation

3.2)        Digital Committee: Bob Jonkman

* It was remarked that our website has a lot of content

4)      Treasurer’s Report: Cathy Scott

* Not much financial activity in the past year
* Did get some donations
* Trying to figure out how to do online donations through web site

* Approved: moved by Cathy Scott, seconded by Bob Jonkman and David Dirks
      o Approved by all

Related matters were discussed:

* Soliciting donations from mailing list members was discussed. This
    topic was also discussed earlier this year
* Buttons from last year are plentiful and we don’t need more
* Business cards are running low and more should be purchased
* Chapter phone number should continue. It will be moved from Aden’s
    Asterisk phone system to another VoIP provider.

5)      Election of executive

* Aden Seaman, Stuart Chandler, and Jim Sannes volunteer to be members
    of the board
* Due to not having any contention for positions on the board, these
    volunteers are elected by acclamation
* Cathy Scott becomes Chapter Coordinator
* Chapter Executive Board 2019-2020
      o Co-chair 2019-2021: Sharon Sommerville
      o Co-chair 2018-2020: Jim Sannes
      o Treasurer 2018-2020: Aden Seaman
      o Secretary 2019-2021: Bob Jonkman
      o Members at large: Cathy Scott, Stuart Chandler

6)      New business

* Festivals
      o Multicultural Festival
      o TriPride
      o DTK (Downtown Kitchener) website usually lists the different
        festivals that occur in the summer
      o Non-Violence Festival
      o Kultrun Festival
* Partnering with other groups: very long conversation
* Purchasing new business cards
      o old ones are running out
      o should buy more if chapter finances allow
      o moved by Evan Rosemond, seconded by Jim Stewart
* Use federal petition form this summer at festivals, as that’s the
    election that’s coming up
* PEI referendum
* Upcoming demonstrations
* Health Care related issues

7)      Motion to adjourn

* moved by Bob Jonkman, seconded by Aden Seaman.

Minutes taken by Aden Seaman

List of all meetings: http://www.fairvotewrc.ca/meetings/