[fvc-wat-disc] Hillside Neighbourhood Tent (fwd)

[Paul Nijjar]

 	Squee! We got in!

 	We now need to send them our volunteer list. I have Brian and 
Kevin and Angela listed as possible volunteers, so they get first dibs if 
they still want to go. (Kevin is going to Hillside anyways, so it is 
just a question of whether he wants to serve time staffing the booth.)

 	Is anybody else interested? We can get two passes for the entire 
weekend or passes for the individual days (but then people need to get to 
the event).

 	This also raises the question of how we will do our multitasking. 
Afro Fest is the same weekend, and I was going to inquire into The Beat 
Rocks the Block festival on that Saturday. Do we want to try doing all 
three of these events? Do we want to make up a second display board?



--
Paul Nijjar - http://www.fairvotecanada.org/WaterlooRegion
Next electoral reform info night: Tuesday July 10, 7pm

---------- Forwarded message ----------
Date: Fri, 6 Jul 2007 20:52:06 -0300
From: Hillside Neighbourhood Tent <hillsideneighbourhoodtent at hotmail.com>
To: pnijjar at sdf.lonestar.org
Subject: Hillside Neighbourhood Tent


Sorry that this has taken me so long to get back to you regarding the Hillside Neighbourhood Tent- a few circumstances arose that required my prioritized attention.  But now Hillside is back on the front burner and I am trying to catch up on those deadlines that I set for myself many months ago!

Allow me to first introduce myself.  My name is Kiah and I am helping to put together the Hillside Neighbourhood Tent again this year (I did last year, as well).  It is my job to help pick out a well-balanced and varied selection of community groups to help represent Guelph and surrounding area.  I try to include many diverse groups so as to peak a variety of people's interests.

Let me also mention that next year, a review of the Neighbourhood Tent’s policies and guidelines will be examined, which may result in some changes.  Therefore, admittance to the tent this year does not guarantee a continued spot next year (as it never has, but just to make sure you’re aware for next year, and no one is disappointed).

I appreciate your application and the work you took to get it in on time (even if I am not as good at following my deadlines!), I am happy to be able to offer Fair Vote Canada a space in the Hillside Neighbourhood Tent for this year's festival (July 27th – 29th, 2007).

The tent is “open” from 10 – 6 (don’t quote me just yet on these times- I’ll have to run a double-check on what we decided last year) on both the Saturday and Sunday of the festival.  This means that if you require a vehicle to transport your display, it must be off the island before 10 a.m. and cannot return to pick up your display until after 11 (again, I have to check these times).

By being a part of the tent, your organization is given a 2.5’ x 6’ table and two chairs.  What you chose to do with your allotted space is pretty much up to you, with only a few guidelines.

à  The Neighbourhood Tent is a place for community groups to set up a display, hand out some leaflets, and let the public know what they’re all about.  This is not a vending tent, and as such, we ask that you refrain from selling any goods.  If you do have materials for sale, you are welcome to inform patrons as to where they can purchase said materials, offsite or after the festival.  This does not include any memberships you may have, or donations you may be asking for.

à  We supply two chairs for each of the two volunteers you are allowed to bring.  We ask that your display be accompanied at all times by one of your volunteers.  Your volunteers are welcome to stay in shifts to allow each other to get food, catch a show or peruse the many craft vendors.

What I now need from you are the names of the two volunteers you will be sending, if you will be needing a vehicle to transport your display (I stress NEED- if you can possibly do without, please try to, as we try to keep vehicles off the island when at all possible), and any special needs you may have (i.e. electricity to run a slideshow, etc.).  If you cannot find two volunteers who are able to commit an entire weekend, you are welcome to split up the days.  This means you can send two volunteers on Saturday, and two different (or one different) volunteers on Sunday.

Your volunteers will be given weekend (or day) passes.  These passes expire at 11:00 both nights.  Please advise your volunteers that they are on the island with “patron” (paying ticket holder) status, and as such, are not granted the liberties that festival volunteers are (such as camping, or backstage/hospitality zone access).

Thanks again,

Kiah
Hillside Neighbourhood Tent
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