[fvc-wat-disc] Annual General Meeting: Wed, 21 June 2017

Bob Jonkman bjonkman at sobac.com
Wed Jun 28 17:04:29 EDT 2017 

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I was hoping no-one would ask that :-)   We shuffled the ballots
before the first count, hoping for a random distribution of votes;
since Sharon's pile was built randomly the second choices should have
been distributed randomly.

Yes, an arithmetical approach would have been ideal. And with a large
enough number of ballots, the results of a random selection of 7/9th
of the ballots should closely approximate the arithmetical result. But
with only 11 ballots cast it is possible that selecting a different
set of 7 may have had different results.

It would have been more significant if there were more nominees vying
for a small number of positions. As it turns out, even Shannon Adshade
is happy with the result, so I hope no-one contests the election results.

I did try to explain the surplus vote selection to a couple of people
who asked later in the evening. With a larger attendance at the AGM
there would also have been questions about determining the quota ("Why
not a Hare quota?", "Why not use the 'ceiling((votes+1)/(seats+1))'
Droop quota?"), and concerns about adherence to Condorcet outcomes...

- --Bob


On 2017-06-28 04:30 PM, Jay Judkowitz wrote:
> OK, I'll be that guy...
> 
> How did you decide which 7 of 9 we're Sharon's extra ballots?
> 
> In reality would you have counted all 9 2nd place votes and 
> multiplied the totally by .78?
> 
> On Tue, Jun 27, 2017 at 2:40 PM, Bob Jonkman <bjonkman at sobac.com> 
> wrote:
> 
> Hi everyone: Kevin Smith hasn't yet released the minutes of this 
> year's AGM, but I do want to announce that Cathy Scott has been 
> newly elected to the Fair Vote Waterloo Executive as a 
> Member-At-Large.
> 
> I want to thank Shannon Adshade, one of the founders of Fair Vote 
> Waterloo, who has served on the Executive every year since we 
> started in 2006! This year other commitments are keeping Shannon 
> busy, so we're finally letting him off the hook.
> 
> There were five Executive positions to be filled, and six nominees.
>  This is the first time since 2006 that we had to have an election 
> for the executive, so we held an election using Single
> Transferable Vote. Members at the AGM placed nominees' names on the
> ballot in order of preference, from 1 to 6. There were 12 ballots
> cast, but as returning Co-chair I withheld my ballot, to be used in
> case of a tie. David Dolson and I were the "returning officers" to
> count the ballots.
> 
> How many votes would it take to elect a nominee? We calculated the
>  "Droop Quota" -- the number of ballots cast divided by the 
> number-of-positions-plus-one, rounded down to an integer, plus 
> one[*].
> 
> 
> Droop Quota = int(ballots / (positions+1)) +1
> 
> = int(11 / (5+1)) +1 = int(11 / 6) +1 = int(1.8) +1 = 2
> 
> We placed the ballots in piles based on the first choice of each 
> ballot. Cathy Scott received two ballots, Sharon Sommerville 
> received nine, so both get a position on the board. The seven
> surplus ballots for Sharon were then re-distributed based on the
> second choice on each ballot:
> 
> Kevin Smith: 2 Mo Markham: 2 Donald Fraser: 2 Shannon Adshade: 1
> 
> So, our 2017-2018 Executive is elected! Sharon will resume the 
> position of Co-Chair, and Kevin Smith resumes the position of 
> Secretary, both two-year terms. Aden Seaman continues his second 
> year as Treasurer, and I'm in the second year as Co-chair, with
> Mo, Donald, and Cathy serving one-year terms as Members-At-Large.
> 
> Thanks to all who came out, and for the opportunity to "eat our own
>  dogfood" -- a computer industry term for actually using the
> things we build, or in our case, using the principles we advocate.
> 
> --Bob.
> 
> 
> [*] Droop Quota: https://en.wikipedia.org/wiki/Droop_quota
> 
> 
> On 2017-06-18 11:09 PM, Bob Jonkman wrote:
>>>> Hi everyone: Just a quick reminder of our AGM this
>>>> Wednesday.
>>>> 
>>>> I'm making the reservation at ERK Monday evening. The Egg
>>>> Roll King Restaurant is a small place; if you're coming
>>>> please let us know by registering at
>>>> http://fairvotewrc.ca/?p=3834 (but nobody will be turned away
>>>> at the door!)
>>>> 
>>>> So far there has been one advance nomination for the 
>>>> Executive; please let me know if you'd like to nominate
>>>> someone (or yourself). Nominations will also take place at
>>>> the meeting itself. You can also let me know if you want to
>>>> appoint a proxy for your vote.
>>>> 
>>>> * Nominated: Shannon Adshade
>>>> 
>>>> 
>>>> See you Wednesday!
>>>> 
>>>> --Bob Jonkman Co-Chair, Fair Vote Waterloo
>>>> 
>>>> 
>>>> On 2017-06-08 11:16 AM, Bob Jonkman wrote:
>>>>> Hi everyone: Summer approaches, and it's time for the
>>>>> Annual General Meeting of the Fair Vote Canada Waterloo
>>>>> Region Chapter. Everyone is welcome to attend, and paid-up
>>>>> members can vote and run for a position on the Executive
>>>>> Board.
>>>> 
>>>> 
>>>>> *What*: Fair Vote Waterloo Annual General Meeting *When*: 
>>>>> Wednesday, 21 June 2017 from 7:00pm to 9:00pm (6:00pm 
>>>>> dinner) *Where*: Egg Roll King Restaurant *Location*: 85 
>>>>> Courtland Avenue East, Kitchener, Ontario *Map*: 
>>>>> https://osm.org/go/ZXnwS2Cx--?m=
>>>> 
>>>>> == Agenda ==
>>>> 
>>>>> 1) Review and acceptance of minutes from 2016 AGM
>>>> 
>>>>> 2) Report from the Co-Chair and Chapter Co-ordinator,
>>>>> Sharon Sommerville
>>>> 
>>>>> 3) Treasurer's Report
>>>> 
>>>>> 4) Old business * Outreach program * Letter Writing Team
>>>> 
>>>>> 4) Election of Fair Vote Waterloo Executive Board * All 
>>>>> paid-up members of Fair Vote Canada are eligible to stand 
>>>>> for nomination; only paid-up members can vote. Memberships 
>>>>> can be paid at the meeting ($25/year, $10 for first year)
>>>> 
>>>>> * Proxy votes and self-nominations are allowed. You can 
>>>>> nominate yourself even if you can't come to the meeting. 
>>>>> E-mail me if you can't come, but want to run.
>>>> 
>>>>> * Three to Five members to be elected; they will choose 
>>>>> amongst themselves which positions to fill: ** Co-Chair (2 
>>>>> year term) ** Secretary (2 year term) ** 1 - 3 Members at 
>>>>> Large (1 year term) ** The second Co-Chair (Bob Jonkman)
>>>>> and Treasurer (Aden Seaman) will complete the second year
>>>>> of their two-year term.  5) New Business * Summer Festivals
>>>>> - volunteers needed!
>>>> 
>>>>> 6) Announcements
>>>> 
>>>>> 7) Adjournment
>>>> 
>>>>> 8) Discussion
>>>> 
>>>> 
>>>>> == Registration ==
>>>> 
>>>>> Registration is optional, but will help with the
>>>>> reservation at the restaurant.
>>>> 
>>>>> Register at:
>>>> 
>>>>> http://www.fairvotewrc.ca/event/fair-vote-waterloo-
> annual-general-meeting-for-2017/#registration
>>>> 
>>>>> The AGM will start at 7:00pm, but please join us for
>>>>> dinner at 6:00pm -- ERK has a small kitchen, and good food
>>>>> takes time to prepare.
>>>> 
>>>> 
>>>>> --Bob Jonkman  <bjonkman at sobac.com> Co-Chair, Fair Vote 
>>>>> Waterloo
>>>> 
>>>> 
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- -- 
Bob Jonkman <bjonkman at sobac.com>          Phone: +1-519-635-9413
SOBAC Microcomputer Services             http://sobac.com/sobac/
Software   ---   Office & Business Automation   ---   Consulting
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