[fvc-wat-disc] Annual General Meeting: Wed, 21 June 2017

Wed Jun 28 17:29:36 EDT 2017

In future, now that these exec positions are so popular :), we could use
the Opavote program to run the election like we do for our FVC council
election. Carshare uses STV, too - could ask them how they do it.

Probably people would have to say in advance that they were running and
then people get an online link to vote.

But probably with a small group (not that many ballots) there is a program
easy enough that you could vote at the meeting and someone could just plug
in the rankings from the papers right into the program.

I think it's actually pretty neat that people there could see the piles of
ballots being transferred.

It took me a long time to get interested in PR-STV (now my favourite
system:) because I thought it was too complicated to explain. A simple
demonstration like this makes all the difference and can improve the
confidence of volunteers in talking about PR.

Anita

On Wed, Jun 28, 2017 at 5:04 PM, Bob Jonkman <bjonkman at sobac.com> wrote:

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> I was hoping no-one would ask that :-)   We shuffled the ballots
> before the first count, hoping for a random distribution of votes;
> since Sharon's pile was built randomly the second choices should have
> been distributed randomly.
>
> Yes, an arithmetical approach would have been ideal. And with a large
> enough number of ballots, the results of a random selection of 7/9th
> of the ballots should closely approximate the arithmetical result. But
> with only 11 ballots cast it is possible that selecting a different
> set of 7 may have had different results.
>
> It would have been more significant if there were more nominees vying
> for a small number of positions. As it turns out, even Shannon Adshade
> is happy with the result, so I hope no-one contests the election results.
>
> I did try to explain the surplus vote selection to a couple of people
> who asked later in the evening. With a larger attendance at the AGM
> there would also have been questions about determining the quota ("Why
> not a Hare quota?", "Why not use the 'ceiling((votes+1)/(seats+1))'
> Droop quota?"), and concerns about adherence to Condorcet outcomes...
>
> - --Bob
>
>
> On 2017-06-28 04:30 PM, Jay Judkowitz wrote:
> > OK, I'll be that guy...
> >
> > How did you decide which 7 of 9 we're Sharon's extra ballots?
> >
> > In reality would you have counted all 9 2nd place votes and
> > multiplied the totally by .78?
> >
> > On Tue, Jun 27, 2017 at 2:40 PM, Bob Jonkman <bjonkman at sobac.com>
> > wrote:
> >
> > Hi everyone: Kevin Smith hasn't yet released the minutes of this
> > year's AGM, but I do want to announce that Cathy Scott has been
> > newly elected to the Fair Vote Waterloo Executive as a
> > Member-At-Large.
> >
> > I want to thank Shannon Adshade, one of the founders of Fair Vote
> > Waterloo, who has served on the Executive every year since we
> > started in 2006! This year other commitments are keeping Shannon
> > busy, so we're finally letting him off the hook.
> >
> > There were five Executive positions to be filled, and six nominees.
> >  This is the first time since 2006 that we had to have an election
> > for the executive, so we held an election using Single
> > Transferable Vote. Members at the AGM placed nominees' names on the
> > ballot in order of preference, from 1 to 6. There were 12 ballots
> > cast, but as returning Co-chair I withheld my ballot, to be used in
> > case of a tie. David Dolson and I were the "returning officers" to
> > count the ballots.
> >
> > How many votes would it take to elect a nominee? We calculated the
> >  "Droop Quota" -- the number of ballots cast divided by the
> > number-of-positions-plus-one, rounded down to an integer, plus
> > one[*].
> >
> >
> > Droop Quota = int(ballots / (positions+1)) +1
> >
> > = int(11 / (5+1)) +1 = int(11 / 6) +1 = int(1.8) +1 = 2
> >
> > We placed the ballots in piles based on the first choice of each
> > ballot. Cathy Scott received two ballots, Sharon Sommerville
> > received nine, so both get a position on the board. The seven
> > surplus ballots for Sharon were then re-distributed based on the
> > second choice on each ballot:
> >
> > Kevin Smith: 2 Mo Markham: 2 Donald Fraser: 2 Shannon Adshade: 1
> >
> > So, our 2017-2018 Executive is elected! Sharon will resume the
> > position of Co-Chair, and Kevin Smith resumes the position of
> > Secretary, both two-year terms. Aden Seaman continues his second
> > year as Treasurer, and I'm in the second year as Co-chair, with
> > Mo, Donald, and Cathy serving one-year terms as Members-At-Large.
> >
> > Thanks to all who came out, and for the opportunity to "eat our own
> >  dogfood" -- a computer industry term for actually using the
> > things we build, or in our case, using the principles we advocate.
> >
> > --Bob.
> >
> >
> > [*] Droop Quota: https://en.wikipedia.org/wiki/Droop_quota
> >
> >
> > On 2017-06-18 11:09 PM, Bob Jonkman wrote:
> >>>> Hi everyone: Just a quick reminder of our AGM this
> >>>> Wednesday.
> >>>>
> >>>> I'm making the reservation at ERK Monday evening. The Egg
> >>>> Roll King Restaurant is a small place; if you're coming
> >>>> please let us know by registering at
> >>>> http://fairvotewrc.ca/?p=3834 (but nobody will be turned away
> >>>> at the door!)
> >>>>
> >>>> So far there has been one advance nomination for the
> >>>> Executive; please let me know if you'd like to nominate
> >>>> someone (or yourself). Nominations will also take place at
> >>>> the meeting itself. You can also let me know if you want to
> >>>> appoint a proxy for your vote.
> >>>>
> >>>> * Nominated: Shannon Adshade
> >>>>
> >>>>
> >>>> See you Wednesday!
> >>>>
> >>>> --Bob Jonkman Co-Chair, Fair Vote Waterloo
> >>>>
> >>>>
> >>>> On 2017-06-08 11:16 AM, Bob Jonkman wrote:
> >>>>> Hi everyone: Summer approaches, and it's time for the
> >>>>> Annual General Meeting of the Fair Vote Canada Waterloo
> >>>>> Region Chapter. Everyone is welcome to attend, and paid-up
> >>>>> members can vote and run for a position on the Executive
> >>>>> Board.
> >>>>
> >>>>
> >>>>> *What*: Fair Vote Waterloo Annual General Meeting *When*:
> >>>>> Wednesday, 21 June 2017 from 7:00pm to 9:00pm (6:00pm
> >>>>> dinner) *Where*: Egg Roll King Restaurant *Location*: 85
> >>>>> Courtland Avenue East, Kitchener, Ontario *Map*:
> >>>>> https://osm.org/go/ZXnwS2Cx--?m=
> >>>>
> >>>>> == Agenda ==
> >>>>
> >>>>> 1) Review and acceptance of minutes from 2016 AGM
> >>>>
> >>>>> 2) Report from the Co-Chair and Chapter Co-ordinator,
> >>>>> Sharon Sommerville
> >>>>
> >>>>> 3) Treasurer's Report
> >>>>
> >>>>> 4) Old business * Outreach program * Letter Writing Team
> >>>>
> >>>>> 4) Election of Fair Vote Waterloo Executive Board * All
> >>>>> paid-up members of Fair Vote Canada are eligible to stand
> >>>>> for nomination; only paid-up members can vote. Memberships
> >>>>> can be paid at the meeting ($25/year, $10 for first year)
> >>>>
> >>>>> * Proxy votes and self-nominations are allowed. You can
> >>>>> nominate yourself even if you can't come to the meeting.
> >>>>> E-mail me if you can't come, but want to run.
> >>>>
> >>>>> * Three to Five members to be elected; they will choose
> >>>>> amongst themselves which positions to fill: ** Co-Chair (2
> >>>>> year term) ** Secretary (2 year term) ** 1 - 3 Members at
> >>>>> Large (1 year term) ** The second Co-Chair (Bob Jonkman)
> >>>>> and Treasurer (Aden Seaman) will complete the second year
> >>>>> of their two-year term.  5) New Business * Summer Festivals
> >>>>> - volunteers needed!
> >>>>
> >>>>> 6) Announcements
> >>>>
> >>>>> 7) Adjournment
> >>>>
> >>>>> 8) Discussion
> >>>>
> >>>>
> >>>>> == Registration ==
> >>>>
> >>>>> Registration is optional, but will help with the
> >>>>> reservation at the restaurant.
> >>>>
> >>>>> Register at:
> >>>>
> >>>>> http://www.fairvotewrc.ca/event/fair-vote-waterloo-
> > annual-general-meeting-for-2017/#registration
> >>>>
> >>>>> The AGM will start at 7:00pm, but please join us for
> >>>>> dinner at 6:00pm -- ERK has a small kitchen, and good food
> >>>>> takes time to prepare.
> >>>>
> >>>>
> >>>>> --Bob Jonkman  <bjonkman at sobac.com> Co-Chair, Fair Vote
> >>>>> Waterloo
> >>>>
> >>>>
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> - --
> Bob Jonkman <bjonkman at sobac.com>          Phone: +1-519-635-9413
> SOBAC Microcomputer Services             http://sobac.com/sobac/
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