[fvc-wat-disc] We seem to have our Aganda unless something/sneedto be added ?

[Jennifer Ross]

Do we have any pesky by-laws we need to be onside of at the Chapter level?
Because IF restrictions are removed sometime in July, it might be hard to
get quorum after that.  But if we have bylaws that give us no wiggle room,
then that's that.

Jenn
Bookkeeping Services
519-501-2736
No other Western democratic country concentrates as much political power in
the hands of one person as Canada does with her Prime Minister.


On Tue, Jun 22, 2021 at 5:16 PM David dirks <daviddirks at rogers.com> wrote:

> Nice to hear from you Sharon, hoping all is well.  I'm w Sharon.  Why not
> hold our end of month meeting, discuss election planning from May 10th and
> other items of interest, set the ground rules, agenda and date for an AGM,
> and hold the AGM mid July?
>
> David
>
>
>
> On Tuesday, June 22, 2021, 4:08:01 AM EDT, Bob Jonkman <bjonkman at sobac.com>
> wrote:
>
>
> Hi all: Yes, although the chapter was founded in April, we've generally
> (but not always) had our AGMs in early summer. And it's the 15th
> anniversary of the founding of Fair Vote Waterloo! The very first
> meeting was held in April 2006, about a year before the Ontario
> referendum on proportional representation in 2007.
>
> And yes, Sharon is correct, the AGM requires fourteen days notice to the
> membership. Membership is held at the National level, not the Chapter
> level. So, you're not a member of Fair Vote Waterloo, you're a member of
> Fair Vote Canada. You need to be a member of Fair Vote Canada to vote or
> run for a chapter Executive position at the AGM. We used to accept
> membership payments at the AGM itself so that people showing up for the
> first time could fully participate, but since we're meeting online again
> this year you'll have to renew (or get for the first time) your
> membership online from Fair Vote Canada:
> https://secure.fairvote.ca/en/civicrm/contribute/transact?id=9 (this
> page says it's for donations, but I expect a $25 donation gets your
> membership. Anita?)
>
> Note that the FairvoteWRC mailing lists are open to members *and*
> non-members, so just because you receive these messages doesn't
> necessarily mean you're a member.
>
> And yes, we held an AGM last year, and I've found the minutes! Copied
> below, so they're available before they're to be approved at the AGM.
>
> This year we'll be electing two 2-year positions (Co-Chair and
> Secretary), and one to three 1-year positions (Members-At-Large).
>
> In the past the business meetings for FairvoteWRC (like the AGM or
> planning meetings for summer festivals) were always held separately from
> Discussion Nights (for people to discuss and learn about electoral
> systems). Only recently have they been combined.  An AGM is long enough
> (especially online) that you'll want to hold it separately from
> discussion on, say, the ethics of crossing the floor.  So I suggest the
> AGM is held in the middle of the month, and keep the fun Discussion
> stuff for the last Wednesday.
>
> --Bob.
>
> =====
>
> == MINUTES of the Fair Vote Canada Waterloo Region Chapter Annual
> General Meeting==
>
> ; Date: 25 June 2020 at 7:00pm
> ; Location: Held online with Zoom
> ; Present: Cathy Scott, Myron Steinman, Jim Hemphill, Jonathan Cassels,
> Peter Croves, Peter Kopwitz, Jay Judkowitz, Kirsten Wright, Larry
> Kryski, Jennifer Ross, Aden Seaman, David Dirks, Sharon Sommerville,
> Dave Arthur, Ellen Papenburg, Jim Sannes, Evan Rosamond.
>
> === Introductions ===
>
> === Review minutes from 2019 Annual General Meeting ===
> * available at http://www.fairvotewrc.ca/meetings/2019-agm/
> * Motion to accept the minutes: David Dirks; Seconded: Ellen Papenburg;
> passed.
>
>
> === Report from Co-Chairs and Chapter Co-ordinator ===
>
> ==== Co-Chair Report by Sharon Sommerville ====
> * Glad we're all here, coping, and surviving.
> * PR has taken a back seat to events (Covid and Trump)
> * Began to meet at the Civic Hub, after years of work including Fair
> Vote Waterloo. Happy to have been part of that. Has enormous potential
> for grassroots organizations like ours.
> * Although PR is not top of mind, we continue to see the need.
> ** Highlighted in an article by Luisa D'Amato, "a group that continues
> to work", and awarded a bunch of tulips
>
> ==== Chapter Coordinator Report by Cathy Scott ====
> * Attended some summer festivals last year, not as many people as
> previous years.
> * Got signatures on petition for Citizens Assembly
> * In the fall we focused on the election, created a third-party
> (XXXXXget nameXXXX), held a door-hanger campaign.
> * Saw a number of letters to the editor in The Record in favour of PR
> from people we've not heard of, shows broader support for PR.
> * Work from past years is taking root.
> * Last election results illustrate the need for PR
> * Visits to MPs, two to Bardish Chagger (Lib, Waterloo), one to Bryan
> May (Lib, Cambridge) (concentrating on Citizens Assembly), one to Marwan
> Tabbara (Lib, Kit-S.Hesp)
> * Sharon and --- attended a lecture from Cambridge Mass. about Citizens
> Assemblies, will re-visit in the fall of 2020.
>
>
> === Treasurer’s Report (Aden Seaman) ===
> * Summary: We have a positive balance
> * Donations from 2019 AGM for website, domain name registration, VoIP
> * Discount for new memberships from Fair Vote Canada (effectively a
> donation)
> * Some expenses...
> * "Not much activity"
> * Treasurer's report is available on request, contact Aden Seaman.
>
>
> * Motion to accept Treasurers Report: Jon Cassels; Seconded: Sharon
> SOmmervile; passed
>
>
> === Other Reports ===
>
> ==== Outreach Committee (David Dirks) ====
> * School systems were on rotating strikes, then Covid, so no outreach
> * Outreach has been David and Cathy calling people
> * With no face-to-face meetings outreach needs to be readdressed, what
> do we want to do in a post-Covid world. To be discussed on the
> Discussion Mailing List, and at a Discussion Night. Organizational
> Strategy meeting to be hosted on Zoom before the July Discussion Night.
> 9 or 16 July 2020, 7:00pm to 8:30pm
>
>
> ==== Letter Writing Committee (Donald Fraser) ====
> (Don Fraser was not available)
>
> * Our letter writing is frequent and strong
> * "More is better"
> * Use the examples of women-led countries doing better with COvid, women
> get elected by PR
> * Activity on Twitter (and other social media?)
> * Hearing a lack of understanding of different system, "We're not
> Europe" and even "I have no idea what you're talking about."
> * Fair Vote Canada does not prefer a specific system; all its members
> have a different opinion. FVC is an advocacy organization, and carries
> no political legitimacy.
>
> ==== Digital Committee (Jonathan Cassels, Jay Judkowitz) ====
> * Not much activity, will be covered under "Old Business"
>
>
> === Old Business ===
> * Website migration & other IT issues
> ** http://fairvotewrc.ca site has been down, unavailable to the public.
> We've taken donations for the website, but have not used those funds
> ** Set a meeting with Aden Seaman, Jon Cassels, Jay Judkovitz, and Bob
> Jonkman; Aden will organize
> ** Scrap the VoIP phone as it exists? Cost $11/month. Motion to cancel
> existing system, to be addressed by Digital Committee: Jon Cassels;
> Seconded: Peter Croves; passed.
>
>
> ===  Election of 2020-2021 Executive ===
>
> ==== Current Executive ====
>
> * Sharon Sommerville — Co-Chair (First year, Two year term)
> * Jim Sannes — Co-Chair (One year term)
> * Aden Seaman — Treasurer (One year term)
> * Bob Jonkman — Secretary (First year, Two year term but not returning
> for 2nd year)
> * Stuart Chandler — Member-At-Large (One year term)
> * Cathy Scott — Member-At-Large (One year term)
>
> We will be electing four to six members to the Executive:
> * Co-Chair (2 year term)
> * Treasurer (2 year term
> * Secretary (1 year term)
> * Members-At-Large (1 year term, 1 to 3 positions)
>
> You can nominate someone else or yourself. Printed proxy votes will be
> accepted.
>
> You must be a paid-up Fair Vote Canada member to be nominated or vote;
> memberships can be renewed by Thursday for $25; first-time memberships
> are $10.
>
> We will be electing four to six people by Single Transferable Vote for a
> total of five to seven members on the Executive Board. Once new members
> have been elected the Board will choose the positions amongst
> themselves: Co-Chair (two-year term), Treasaurer (two-year term), one to
> three Members-At-Large (one-year term), and Secretary. This year
> Secretary will be a one-year term; next year it will be a two-year term
> position again. Note that the Co-Chair positions must be gender-balanced.
>
>
> ==== Nominees ====
> * Peter Croves
> * Aden Seaman
> * Cathy Scott
> * Jim Sannes
> * Myron Steinman
>
> Elected by acclamation
>
>
> === New Business ===
> * 2020 Summer Festival Season & Covid-19 considerations
> ** Multicultural Festival is online this weekend, we can't organize in
> time; can't collect petitions. Going to pass on it.
> ** WR Nonviolence Day In The Park on Saturday 26 September 2020,
> concurrent with Rib Fest in another part of the park. Cathy Scott will
> register
>
>
> * Liberal MP for Kit-S.Hesp may not be fulfilling his mandate, there may
> be a by-election. What will we do? To be considered. May discuss at the
> Strategy Meeting in July.
>
>
> * Next Discussion meeting will be the last Thursday of July, 30 July 2020.
>
>
> * How can we support other Fair Vote Chapters and Action Teams? It is
> helpful for other areas to be involved in FairvoteWRC meetings.
>
>
> * Jim Hemphill has business card sized info cards, let him know if we
> need more. There has not been much opportunity to use them with Covid
> restrictions.
>
>
> * Quebec has legislation to move PR forward. There is discussion (and
> opposition) to holding a referendum.
>
>
> === Announcements ===
> * Jon Cassels has been elected to the Fair Vote Canada National Council
> executive.
>
>
> === Adjournment of AGM ===
> Adjournment: M: Sharon, S: Jon Cassels.
>
> Time: 8:35pm
>
>
> == Discussion Night ==
> * Proposed topic: Selecting replacement candidates when an elected
> member cannot fulfil their term.
> ** To be postponed to the July Discussion Night
>
>
>
>
> == Executive slate ==
> The new Executive met after the meeting, and assigned the following
> positions:
>
> * Co-Chair: Sharon Sommerville (2nd year of 2-year term)
> * Co-Chair: Peter Croves (1st year of 2-year term)
> * Treasurer: Aden Seaman (1st year of 2-year term)
> * Secretary: Cathy Scott (1 year term)
> * Member-At-Large: Myron Steinman
> * Member-At-Large: Jim Sannes
>
> * Chapter Coordinator: To be determined at the Stategy Meeting in July
> 2020.
>
> Minutes taken by Bob Jonkman
>
>
> On 2021-06-21 11:58 a.m., Sharon Sommerville wrote:
> > Hello All!,
> >
> > June is the month when we traditionally have our AGM & select new bd.
> > members and directors.  There have been a lot of changes in this last
> year
> > for FVC-WR but we should look at having an AGM by the end of July at the
> > latest. The AGM doesn't have to be a part of or tied to our monthly
> meeting
> > schedule but we have done that as it was convenient. As I understand it,
> we
> > need to advise supporters of the AGM no less than 2 weeks in advance.
> Bob,
> > that is correct isn't it?
> >
> > Did we have an AGM last year?  It has been such a year that I can't even
> > remember! :) We may  need to look at a full slate of directors: 2 chairs
> > (one male, one female), secretary and treasurer & bd. members at large,
> if
> > we didn't have an AGM last year.  We have always had the good fortune to
> > have a separate co-ordinator but that has been by tradition & not
> mandated
> > by the constitution.
> >
> > Really it isn't that much work & so many of us do the work at any rate.
> > Would anyone like to step forward for any of these roles?
> >
> > Keep well everyone,
> > Sharon
> >
> > On Mon, Jun 21, 2021 at 11:33 AM Dave Arthur <arthurd23 at bell.net> wrote:
> >
> >> Staying with the 30th would be fine and a smaller meeting of the lesser
> >> stuff at another time would be possible.
> >>
> >> Dave A
> >>
> >>
> >>
> >> Sent from Mail <https://go.microsoft.com/fwlink/?LinkId=550986> for
> >> Windows 10
> >>
> >>
> >>
> >> *From: *David dirks <daviddirks at rogers.com>
> >> *Sent: *Monday, June 21, 2021 10:21 AM
> >> *To: *Peter Croves <petercroves at gmail.com>; jenn at jenniferross.ca; FVC
> >> Waterloo Region Discussion <fvc-wat-disc at listserv.thinkers.org>
> >> *Subject: *Re: [fvc-wat-disc] We seem to have our Aganda unless
> >> something/sneedto be added ?
> >>
> >>
> >>
> >> OK, I debated responding.  I do not have the 23rd in my calendar, as
> this
> >> suggestion did not seem to gain traction.  Harkening back to Bob's
> >> comments.  If we are going to announce a meeting of the chapter, perhaps
> >> best to use the Announcement list.  There is some dry admin stuff on the
> >> agenda (eg., mailing lists, Chapter Exec) and then some more interesting
> >> policy stuff (eg., follow up to May 10th).  We did discuss a smaller
> >> meeting of our little core to address the former as it will not appeal
> to
> >> everyone.  And I will leave to Peter in his role to direct us.
> >>
> >>
> >>
> >> David
> >>
> >>
> >>
> >> On Sunday, June 20, 2021, 6:53:11 PM EDT, Jennifer Ross <
> >> 2jennross at gmail.com> wrote:
> >>
> >>
> >>
> >>
> >>
> >> Okay, that's great!!!
> >>
> >>
> >>
> >> Jenn
> >>
> >> Bookkeeping Services
> >>
> >> 519-501-2736
> >>
> >> No other Western democratic country concentrates as much political power
> >> in the hands of one person as Canada does with her Prime Minister.
> >>
> >>
> >>
> >>
> >>
> >> On Sun, Jun 20, 2021 at 6:49 PM Peter Croves <petercroves at gmail.com>
> >> wrote:
> >>
> >> I had the understanding -you for June and July was taken care of by
> >> another/if not that can be added to the agenda
> >>
> >>
> >>
> >> On Sun, Jun 20, 2021 at 6:43 PM Jennifer Ross <2jennross at gmail.com>
> wrote:
> >>
> >> I have it in my calendar for the 30th.  But I could be out of step.
> >> However, I can't do the 23rd.
> >>
> >>
> >>
> >> Peter when you say tech is arranged for July, did you mean June?
> >>
> >>
> >>
> >> Jenn
> >>
> >> Bookkeeping Services
> >>
> >> 519-501-2736
> >>
> >> No other Western democratic country concentrates as much political power
> >> in the hands of one person as Canada does with her Prime Minister.
> >>
> >>
> >>
> >>
> >>
> >> On Sun, Jun 20, 2021 at 6:18 PM Dave Arthur <arthurd23 at bell.net> wrote:
> >>
> >> There was talk of meeting June 23 rather than 30. Is that happening?
> >>
> >> Dave A
> >>
> >>
> >>
> >> Sent from Mail <https://go.microsoft.com/fwlink/?LinkId=550986> for
> >> Windows 10
> >>
> >>
> >>
> >> *From: *Peter Croves <petercroves at gmail.com>
> >> *Sent: *Sunday, June 20, 2021 3:03 PM
> >> *To: *Peter Croves <petercroves at gmail.com>; jenn at jenniferross.ca; FVC
> >> Waterloo Region Discussion <fvc-wat-disc at listserv.thinkers.org>; David
> >> dirks <daviddirks at rogers.com>; Bob Jonkman <bjonkman at sobac.com>; Myron
> >> Steinman <2mdsteinm at gmail.com>
> >> *Subject: *[fvc-wat-disc] We seem to have our Aganda unless something/s
> >> needto be added ?
> >>
> >>
> >>
> >>
> >> I . Announcement list for mailings of notices.
> >>
> >>
> >>
> >> 2. website finalize approach.
> >>
> >>
> >>
> >> 3. approach to zoom or alternative.  Tech is arranged for July
> >>
> >> 4.return to the May 10th discussion ideas which fit nicely.-5, Sort out
> >> the Facebook – website question, how to use each, how to pay for website
> >> hosting if needed, and who will manage them.-6, Would we want to check
> out
> >> using a Google website? They’re free.7, proceed with arranging meeting
> with
> >> other local organizations in  August-Sept.8, Regarding the announcement
> and
> >> discussion email lists, are they available to see?, When do we use
> >> them?.-9, use our individual emails. ?.10, following Question!. should
> we
> >> have a meeting before the June 30th meeting  [which Jenn will set up]to
> >> deal with these matters and if so, who will set up the extra meeting
> before
> >> the one on the 30th-say the 23rd?..11th on 30th, chairperson -peter
> >> croves has an announcement
> >>
> --
> Bob Jonkman <bjonkman at sobac.com>          Phone: +1-519-635-9413
> SOBAC Microcomputer Services            http://sobac.com/sobac/
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>
>
>
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